June 2, 2019

How to Pay for An Author Visit

Teachers love the idea of inviting an author to visit but often lack of money to make it happen. Funds are available for school visits! The benefits are too big to neglect investing in author visits.

The Librarian Leaps makes author visits a priority! Check out her video all about author visits from the School Library Connection. BONUS: Educators can earn professional development for it!

Fundraising for Author Visits

In-School Field Trip. Ask each student to contribute $2+ to cover the cost of the author visit for an in-school field trip. 
Share the Cost. Team up with another local school to request a discount. The author might visit School A in the morning and School B in the afternoon. Or maybe the author will provide a discount by splitting the visit between two days. 
Fund Raise. Bake sales and dunking booths are just a couple of ways to fund raise for a future goal. You could even raffle lunch (or a muffin) with the author (with the author's consent). Consider multiple events to raise enough money to cover the school visit fees.  
PTO/PTA. Ask your parent-led organization to help cover the cost of the author visit. Can they cover travel expenses if the school (or grant or...) pays for the author programs? (They may be more eager to help if a staff member contacts the author and the PTO only writes the check.)
Government Funding. Title I schools and others who receive special literacy funding might take advantage of combining an author visit with a family literacy night to use available funds. 
Grants. Donors ChooseArts Agencies, or SCBWI may be able to fund your author visit. MANY more grants are available, too. Those are listed at some of the links below.

More Ideas to Pay for Your Author Visit

Check out these resources. They include fun ideas, grants, and more!
35 Ways to Fund Author Visits
Funding an Author Visit: There's Money Available
Ideas for Raising Funds for Author Visits
This video from

Ask the Author 

If you have an author in mind for a school visit but your budget doesn't quite meet their fees, ask if s/he has any flexibility in pricing. Tell the author what your budget is and see if it might work for what you have in mind. He or she may have some ideas to make it happen!

MANY children's authors make a significant amount of their income through author visits. Despite some figures you may have heard from big-name authors, most children's authors don't make a living from writing. They supplement their income with author visits and most still depend upon another income (second job or spouse/partner) to pay bills.

I love visiting schools. I'm a nonfiction children's author living in Pennsylvania--near Maryland and Delaware. Can I encourage and excite your students about reading, writing, science, or history? Learn more about my programs or check out my Author Visit FAQ!
If you like this post, please consider signing up for my (infrequent) author newsletter!
Annette Whipple
Annette Whipple

Annette Whipple is a children's nonfiction author living in Pennsylvania who loves to inspire a sense of wonder in others. She also enjoys reading good books and snacking on warm chocolate chip cookies.

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